Oversight Committee News

TVHD Citizens Bond Oversight Committee
Wednesday April 14, 2010 5:00PM
116 1/2 West F Street Tehachapi, 93561

Present: George Novinger, Priscilla Mester, Carla Pitman, Susan Marmet, Jerry Palmer, Duane Moats, Norm Clendenin

Excused: Joseph DeMont, Kevin Haub

Agenda Item
I. Call to Order
Meeting called to order at 5:03PM by George Novinger

II. Approval of March 10, 2010 minutes: Jerry Palmer, Priscilla Mester

III. Chairman’s Report: Discussion of attendance at Hospital Advisory Committee. Our committee members will be present at meetings of New Hospital updates whenever possible.

IV. TVHD Board Report: Priscilla Mester was present and gives update..

V. CFO Report: Duane Moats explains charts of financial standings to date. Discussion and all questions addressed. Upcoming TVHD Board Meeting will include speakers from Coldwall Flores, RBC Capital Markets to discuss Bond.

VI. Project Manager Report: Update and discussion of status and issues.

VII. Old Business: Discussion of Secretary duties. Review of Roberts Rules. Secretary reads and agrees.

VIII. New Business: This Committee’s members agree to attend TVHD Board meeting when possible. Discussion of community residents concerns and to encourage they attend TVHD Board and/or Hospital Advisory Committee for current updates.

Next TVHD Board meeting will be April 21 at 6PM.at GHCSD
Next Bond Oversight Committee meeting, May 12 at 5PM

Meeting adjourned at 6:30PM
Draft minutes submitted by Carla Pitman, Committee Secretary

	Preliminary, unapproved draft Meeting Minutes: Contact Secretary for availability of approved minutes.	Top
	TVHD Citizens Bond Oversight Committee Wednesday April 14, 2010 5:00PM 116 1/2 West F Street Tehachapi, 93561 Present: George Novinger, Priscilla Mester, Carla Pitman, Susan Marmet, Jerry Palmer, Duane Moats, Norm Clendenin Excused: Joseph DeMont, Kevin Haub Agenda Item I. Call to Order Meeting called to order at 5:03PM by George Novinger II. Approval of March 10, 2010 minutes: Jerry Palmer, Priscilla Mester III. Chairman’s Report: Discussion of attendance at Hospital Advisory Committee. Our committee members will be present at meetings of New Hospital updates whenever possible. IV. TVHD Board Report: Priscilla Mester was present and gives update.. V. CFO Report: Duane Moats explains charts of financial standings to date. Discussion and all questions addressed. Upcoming TVHD Board Meeting will include speakers from Coldwall Flores, RBC Capital Markets to discuss Bond. VI. Project Manager Report: Update and discussion of status and issues. VII. Old Business: Discussion of Secretary duties. Review of Roberts Rules. Secretary reads and agrees. VIII. New Business: This Committee’s members agree to attend TVHD Board meeting when possible. Discussion of community residents concerns and to encourage they attend TVHD Board and/or Hospital Advisory Committee for current updates. Next TVHD Board meeting will be April 21 at 6PM.at GHCSD Next Bond Oversight Committee meeting, May 12 at 5PM Meeting adjourned at 6:30PM Draft minutes submitted by Carla Pitman, Committee Secretary
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	BYLAWS:
Downloadable/Printable: ocbylaw.pdf	TEHACHAPI VALLEY HEALTH CARE DISTRICT BOND OVERSIGHT COMMITTEE BYLAWS Section 1. Committee Established. Tehachapi Valley Health Care District (the “District”) hereby establishes a Citizens’ Bond Oversight Committee (the “Committee”) in anticipation of a successful election to be conducted on November 3, 2009, where District voters will determine whether to authorize the issuance of up to $50,000,000 aggregate principal amount of the District’s general obligation bonds as set forth in the Local Quality Emergency and Health Care Measure (the “Bond Measure”). The Committee shall have the duties and rights set forth in these Bylaws. Section 2. Purpose. The purpose of the Committee is to review the annual expenditure report filed by the chief fiscal officer of the District to ensure that (a) Bond Proceeds are expended only for the purposes set forth in the Bond Measure; (b) no Bond Proceeds are used for any administrative salaries of the District as set forth in the Bond Measure. The District shall provide necessary administrative support to the Committee as shall be consistent with the Committee’s purposes. The proceeds of general obligation bonds issued pursuant to the Election are hereinafter referred to as “Bond Proceeds.” Section 3. Duties. The Committee shall present to the Board, in public session, an annual written report which shall include the following: (a) A statement indicating whether the District is, in the Committee’s opinion, in compliance with the requirements of Section 2 hereof. (b) A summary of the Committee’s proceedings and activities for the preceding year. Section 4. Authorized Activities. 4.1 In order to perform the duties set forth in Section 2, the Committee may engage in the following authorized activities: (a) Receive and review copies of the District’s annual report required by Section 53411 of the Government Code. (b) Inspect sites, facilities and grounds for which Bond Proceeds have been or will be expended, in accordance with any access procedures established by the District’s appointed Project Manager. (c) Make requests for copies or inspection of District records in writing to the District’s appointed Project Manager. Section 5. Membership. 5.1 Number. The Committee shall consist of a minimum of seven (7) members appointed by the Board from a list of candidates submitting written applications. 5.2 Qualification Standards. (a) To be a qualified person, he or she must be at least 18 years of age and reside within the District’s geographic boundary, in accordance with Government Code Section 1020. (b) The Committee may not include any employee, official of the District or any vendor, contractor or consultant of the District, or any spouse, sibling, son, daughter or parent of such a person. 5.3 Each member shall comply with the Committee Ethics Policy attached as Attachment A to these Bylaws. 5.4 Term. Except as otherwise provided herein, each member shall serve a term of two (2) years, beginning upon confirmation from the County Registrar of the successful passage of the Bond Measure. No member may serve more than two (2) consecutive terms. At the Committee’s first meeting, members shall draw lots to select a minimum majority for an initial two (2) year term and the remaining members for an initial one (1) year term. 5.5 Removal; Vacancy. The Board may remove any Committee member for cause, including failure to attend three consecutive Committee meetings or for failure to comply with the Committee Ethics Policy. Upon a member’s removal, his or her seat shall be declared vacant. The Board, in accordance with the established appointment process shall fill any vacancies on the Committee. 5.6 Compensation. The Committee members shall not be compensated for their services. Section 6. Meetings of the Committee. 6.1 Regular Meetings. The Committee shall establish a schedule for the date and time of regular meetings to be held as frequently as the Committee shall determine. 6.2 Location. All meetings shall be held at such location determined by the District, or at some other location within the District freely accessible to the public, as may be designated by the Committee on the particular agenda. 6.3 Procedures. All meetings shall be open to the public in accordance with the Ralph M. Brown Act, Government Code Section 54950 et seq. Meetings shall be conducted according to such additional procedural rules as the Committee may adopt. A majority of the number of Committee members shall constitute a quorum for the transaction of any business except adjournment. Section 7. District Support. 7.1 The District shall provide to the Committee necessary technical and administrative assistance as follows: (a) preparation of and posting of public notices as required by the Brown Act, ensuring that all notices to the public are provided in the same manner as notices regarding meetings of the Board; (b) provision of a meeting room, including any necessary and available audio/visual equipment; (c) preparation and copies of any documentary meeting materials, such as agendas and reports; and (d) retention of all Committee records. 7.2 District staff, as determined by the CEO, shall attend all Committee proceedings in order to report on the status of projects and the expenditures of Bond Proceeds. Section 8. Reports. In addition to the Annual Report required in Section 3, the Committee shall report to the Board periodically in order to advise the Board on the activities of the Committee. Such report shall summarize the proceedings and activities conducted by the Committee. Section 9. Officers. The Committee shall elect a chair and a vice-chair who shall act as chair only when the chair is absent, which positions shall continue for two (2) year terms. No person shall serve as chair for more than two consecutive terms. Section 10. Amendment of Bylaws. Any amendment to these Bylaws shall be approved by a two-thirds vote of the entire Board. Section 11. Termination. The Committee shall automatically terminate and disband at the earlier of the date when (a) all Bond Proceeds are spent, or (b) all projects funded by Bond Proceeds are completed. December, 2009	Top
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Office	Name
	Kevin Haub
	Susan Marmet
Vice-Chair	Priscilla Mester
	Duane Moats
Chair	George Novinger
	Jerry Palmer
Secretary	Carla Pitman